Write out the word “attention” or abbreviate it “attn” either way, omit all punctuation. Make “attention” lines the first line of the address (when you use them), rather than the last line. Use typed or printed text, in all capitals, without any punctuation. Send envelopes no smaller than 3 1/2 x 5 inches. Here are the post office’s guidelines for surest handling of your OCRs handle typed text best, of course but they can also read carefully formed printed and even some script letters, depending on how conventionally you write. Each of us is left to decide which is more important-Ĭonveying a warm, personal first impression or getting the letter to its recipient most effectively and efficiently. The post office’s suggested format breaks from convention and certainly isn’t the most personal or aesthetically-pleasing approach, but it will get the letter to its destination. If you want your letter to arrive quickly and without problems, you would be well served to follow the post office guidelines to the extent you feel comfortable doing so. Postal Service’s use of automated optical character readers (OCRs). Q: How do I correctly address the envelope?Ī: Envelope-addressing formats have changed in recent years largely because of the U.S. Envelop Letter Format Questions and Answers Otherwise, he may miss them or unwittingly throw them away. This will ensure that the recipient gets the enclosures. The recipient will always find the enclosures first on opening the envelope. The method also has the advantage of allowing the sender to put a cheque or other enclosures within the folded letter. This method uses only two folds, a 9” x 4” envelope can easily fit the folded letter. A much-used method is to fold the letter twice along its breadth, the folds being approximately one-third of the length from the top and bottom edges: The basic rule for folding a letter is to make as few folds as possible. No restriction is placed on the color and quality of envelopes, but a light color makes it easier to read the name and address written on the envelope and good quality paper can withstand wear and tear better. The other commonly used envelope is the smaller commercial size envelope (3 ½ inches x 6 inches). The preferred size for envelopes is 9 inches x 4 inches. Envelopes some in various sizes, colors, and quality as well.
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